Documents and internal rules of the association
Power of Kindness z. s. is gradually introducing a controlled documentation system designed to ensure traceability of decisions, valid document versions, the manner of their approval, the responsibilities of individual persons, and links to contracts, donations, reports and other activities of the association.
Documents are marked with unique internal identifiers and recorded in the internal system. Some documents are publicly available; others are internal or contain confidential information and are not intended for public disclosure.
Founding and registry documents
Articles of association
Minutes of the founding meeting
Approved controlled documents
POK-SMD-20260610-001 – Controlled documentation directive
The directive governs the creation, recording, approval, storage, archiving and use of association documents.
POK-PKI-20260611-001 – Directive on certificates, cryptographic keys, electronic signatures and seals
The directive sets rules for operating the internal certification infrastructure, protecting cryptographic keys, issuing and recording certificates, electronic signatures, seals and timestamps.
POK-ETK-20260617-001 – Code of ethics of the association
Internal regulation governing core values, standards of conduct and responsible handling of donors' trust.
Documents in preparation
The association is preparing in particular:
- a financial directive and rules for the use of donations,
- conflict-of-interest rules,
- rules on transparency, reporting and supporting evidence,
- rules for working with photos, video and public outputs,
- rules for donations, confirmations, reversals and erroneous payments,
- rules for payment infrastructure and international transfers,
- rules of procedure and electronic voting rules,
- security rules,
- rules for access, roles and working with SharePoint,
- filing, archiving and retention rules,
- contract and donation templates.
A full internal identifier is assigned to a planned document only when it is formally created in the register.
Regular outputs
The association will prepare for relevant periods in particular:
- annual reports,
- financial statements and reports,
- reports on assistance provided,
- minutes of member meetings and related resolutions.
Electronic verification
The association operates its own internal certification infrastructure for electronic verification of documents, applications and related services.
The public root certificate Power of Kindness Root CA and instructions for verifying it are available on a dedicated page . Installing the certificate is not required for normal use of the association's website.
Availability of documents
Some documents may be published in full. Documents containing personal data, security information, contractual arrangements or other confidential information may not be publicly available.
Where justified, a public, anonymised or shortened version of a document may be provided, or information about its existence and purpose.
The public list is an informational overview. The primary source of truth remains the internal register and the final document stored in the association's designated repository.
Language versions
The primary and authoritative language of the association's documentation is Czech. Selected documents may be translated for information purposes, especially into Ukrainian or English.
If language versions differ, the Czech text of the document is authoritative unless otherwise expressly stated for a specific document.